When you need to review, process, store, and present electronic paperwork for an impending lawsuit, you may rely on a robust, feature-rich platform like eDiscovery. It can help you find valuable data related to a case or speed up proceedings without risks, especially when exchanging information in the courts.
Success in a streamlined legal system may depend on quickly discovering information, providing data in a reviewable format, and choosing the compatible eDiscovery platforms. Here are the top features to seek in your eDiscovery software.
Rapid and Flexible Deployment
Thoroughly review the eDiscovery deployment options that meet your needs before installing. Your platform should be able to select environments and scale accordingly over time.
Ask your software service provider about Kubernetes containerization systems, as it is supported by Amazon Web Services, Google Cloud Engine, and Microsoft Azure. Flexible deployment is vital, but so is a rapid process.
You need to be able to install your solution fast because litigation is time-sensitive. The deployment time is no longer than 24 to 48 hours. Any longer than that means you’re squandering time that could be spent on finding valuable information about the litigation.
Advanced search is also vital in eDiscovery. The platform should allow you to search for information using highly specific criteria. This feature will enable you to create complicated queries based on parameters like an author, last changed date, and file size. It will also help you decide what to keep and discard, speeding up the evaluation process.
The Granularity of the Data
The eDiscovery platforms should be able to pinpoint data. For example, it is critical to sift through dynamic data to discover what you’re looking for when searching for specific information. Identifying criteria like weather range, dates, or sub-source can help you filter down the search.
Having the capacity to identify data at a granular level can save you when facing a lot of data.
The eDiscovery solutions should be secure when storing sensitive data and prevent data privacy concerns, loss, and access breaches from the interior and exterior.
Remember to check for security certifications like ISO 27001 and Soc2 Type II, EU–US privacy shield. If a provider lacks certifications and even if he doesn’t follow industry laws, consider it a significant red flag.
It might be as basic as a pie chart representation or as complicated as marketing software showing the volume of email traffic between different individuals of interest over time. Well-designed data visualizations might assist litigators in seeing the forest rather than merely the trees.
It is frequently not necessary to convert a document from one format to another in eDiscovery platforms. For example, most electronic filing systems only accept PDF files, so files in other formats must be converted to PDF first. Not many platforms can convert a document to PDF from any supported format.
eDiscovery has become more popular, with growing data volumes in the legal industry and exorbitant expenses for external service providers. The best method for choosing between different options is to compare different features and management choices.