One of the main tasks of a GP is to know what should be prioritized in each of the project phases. He should not make these choices through his intuition, but based on information. The best way to get this data that will be crucial to the decision making process is through a project management system. See the following post for the importance of software and how it can help you define what to prioritize:
Real time tracking
Software enables something critical for a project manager: real-time activity tracking. This function allows you to accurately view financial resources, human resources, deadlines, performance, among others. From the visualization of the situation of each of the project activities, it is possible to know which are late, which will depend on a longer time and which are already completed. From this it is possible to define how to reallocate resources, prioritizing the activities that need more attention to complete or are closer to the deadline.
Project Reports are Important
Another very important tool that the manager must have access to know what to prioritize on a project are reports. Good software provides the manager with easily customizable reports, with the information he needs to know to define which activities and projects need the most attention.
Another great advantage of good project management software is the identification of bottlenecks, which can be time, physical or financial. When the project manager realizes, through real-time tracking or customizable reporting, that a given process is consuming more resources than it should, it should immediately prioritize elimination of the problem.
Like bottlenecks, a manager should prioritize all processes that are consuming more resources than they should, he should identify which activities pose risks to the project. The system can identify, categorize, and report risks so they can be discussed by the manager and staff before they evolve into problems that have the potential to hurt the project.
Prioritization in Concurrent Projects
The above tips show how useful software is for prioritizing processes within the same project. But a good system is even more necessary when the manager and his team are handling multiple projects simultaneously. It is very common in many companies for the same team to handle up to a dozen projects, which can become chaos if there is no organization on the part of the manager.
With employee time clock software, you can easily allocate hours to all employees, understand how each project is performing, and assess which needs priority at the moment. It also helps in the early stage of a project, in its planning, when there are already others in progress. If the manager already has an accurate view of how his resources are allocated to other projects, he can know which activities to prioritize on the new project.
The use of software is inevitable in the modern world. But choosing one of the many choices can be a difficult decision.